E Signature Technology for Agencies
E signature technology speeds up a number of documentation workflows, decreasing delays in the review process, and saving money on postage and paper, as well as faxing. It also reduces the amount of time needed to send documents to signers and makes it easier for them to be signed online.
A standard electronic signature is a picture of a handwritten or typed name that is attached to digital documents. These types of eSignatures do not verify the identity of the signer, nor do they contain any encryption or authentication features. A more sophisticated eSignature utilizes verification technology to create an encrypted hash of signature data and connect it to a public keys associated with the signer’s electronic ID. The recipient is able to decrypt the hash, verify it to the public key and ensure that the document hasn’t been tampered since it was signed.
A company can enhance the security of electronic signatures using additional authentication methods, including passwords two factor authentication, passwords and biometrics. These more sophisticated forms are employed when there is touch vpn google chrome an increased chance that the validity of the signature will be challenged.
Agencies should give special consideration to long-term, electronically-signed records that preserve legal rights. These records may need a longer software cycle, and it is crucial to ensure the integrity of records in any upgrade or migration processes. The guidance provided by NARA for scheduling records can help agencies determine the appropriate retention period for these records.