Essential Features of a Virtual Data Room Provider
A virtual dataroom is a convenient method of sharing documents with partners and clients. A VDR can also contain other features that can be customized to streamline workflows, increase communication and collaboration between teams and simplify workflows.
One of the most important aspects of these are security measures. A secure platform will have multiple layers of protection working together to keep files online safe. Be sure to look for ISO 27081 certifications, which contain the strictest security requirements in the business.
Another essential feature is the ability to set permissions for certain groups of users. You might want to restrict access to specific folders or to certain types of documents, while allowing others full access. Some providers offer the option of adding watermarks to uploaded files to stop copies being made and sharing. The detailed activity reports will show who accessed what, when, as well as for how long. This allows you to monitor the activities.
You’ll want a robust searching feature that is able to detect exact and partial matches in all uploaded files and directories. Some providers use optical character recognition for PDFs and images to narrow search results. A robust search feature is essential to navigate large, messy file structures. It can also help to avoid costly errors like losing or deleting documents.