Get the Most Out of a Data Room With Tight Access Control
When you think of a data room, you probably think of a digital environment that aids in the due diligence process in the case of a business acquisition. It’s where both parties to the deal can access and review sensitive information like financial performance, patents, and product development. A well-designed and organized dataroom can be used for internal file sharing, storage and collaboration projects. To get the most out of a data space, it’s crucial to ensure that access control is secured.
Granular permission settings defined on a folder and document level will allow you to control access to sensitive information on an as-needed basis, reducing the possibility of unauthorised disclosures. By tracking the activity in a data room you’ll be able to keep track of who was able to access what information and for how long which will improve transparency and accountability among collaborators.
A reputable VDR lets you retract documents after they have been downloaded. This will reduce the risk that sensitive information falls into the wrong hands. It also comes with an effective redaction tool that enables you to eliminate details from a document without the need for manual edits.
Many VDRs still offer per-page pricing. This may work well for smaller, clearly defined project, but it could be costly for larger complex projects that have insufficient or undefined variables. For this reason, it’s essential to determine the pricing of your preferred VDR provider charges by the amount of documents produced or by the amount of activity in the data room.