How to Exchange Important and Sensitive Documents
Modern business relies heavily on the sharing of sensitive and vital documents. Remote working is now the norm, and the ability of sending documents quickly and efficiently is essential for efficiency. Data breaches and cyber attacks are increasing, which is why it is important to improve the way you transfer sensitive data to ensure that it doesn’t end up in the wrong hands.
The sensitive information includes data about an individual such as bank details, health records or address. Confidential information includes the company’s policies, innovation secrets and future plans.
Protecting sensitive documents is important regardless of whether you work in private or public sectors. Documents are typically sent via email or post but this isn’t always the safest method. Emails are not always encrypted, making it vulnerable to hackers and spammers. They can snoop on the message to gain access to sensitive and private information. Posting files is not a secure option since the document could be snatched up and lost in transit.
Utilize an online secure document transfer service like WeTransfer or Dropbox to protect your files. This type of software uses encryption technology to secure the files when they are transferred and received. You can also use it to audit and track your files. This way, you can see who accessed which file and when it was downloaded or uploaded. This will allow you to be in compliance with any applicable regulations and avoid the penalties that can result from an incident of data breach.